Store Data Securely

Your data is critical to your work.  You want to protect your data from unauthorized alteration or access.  You also want to ensure it is available at all times for your work.  Lastly, if you are working with University confidential data, you are obligated to store it in a University approved location. Approved locations have appropriate access controls, access auditing, and backup/versioning. 

Places for Secure Data Storage

The three main places for University secure data storage include:

• A University managed on-premises system.  Examples include Banner or one of our data warehouses.
• A University sanctioned cloud application.  Examples include Canvas, the Parking application, or the Contract Management Module (CMM). 
• The University Office 365 environment.  This includes SharePoint, Teams, and OneDrive.  Your University email is also secure, but a big target for hackers.

Working with Confidential Data

If you are working with confidential data never:

• Use any other storage location unless approved by the Information Security Office.
• Store copies of confidential data on your University provided workstation unless approved by the Information Security Office.
• Store copies of confidential data on a personal device (computer, tablet, phone, etc.)
• Store copies of data on a personal (non-University) cloud location including a personal OneDrive, Dropbox, or Google Drive account.

For additional information on data storage, see the ATUS File Storage, File Sharing, and Backups page.